Reproduction Services

Stewart Bell Jr. Archives
Handley Regional Library
Winchester-Frederick County Historical Society

P.O. Box 58, Winchester, VA 22604
(540) 662-9041 ext. 17
archives@handleyregional.org
www.handleyregional.org

PHOTOCOPIES & DIGITAL SCANS

The Stewart Bell Jr. Archives provides reproductions of materials from its collections as a service to researchers. Requests are fulfilled to the extent allowed by the format and physical condition of the material, as well as any applicable restrictions, including copyright regulations, privacy rights, donor-imposed regulations, or other constraints.

Fees are charged for all reproduction requests and pre-payment is required on all remote orders. These fees help to defray the cost of processing, cataloging, and preserving items in our collections. Fees are subject to change without notice.

Self-Service Copying (for researchers in Reading Room)

Reproduction type

Fee

Self-service printing, per page:

$0.15

Paper copies (letter or legal, black & white), per page:

$0.15

Paper copies (ledger, black & white), per page:

$0.25

Paper copies, color, per page:

$0.25

Images downloaded to a flash drive from Past Perfect database, per image:

$2.00

Requesting Photocopies or Digital Reproductions of Printed or Manuscript Materials

To request copies of published or unpublished written materials from our collections, fill out the online Reproduction Request Form. Alternatively, download and submit the form as a fillable PDF by clicking here.  Reproductions may be requested as paper photocopies or digital scans. Due to the volume of requests and staff constraints, we may limit the number of pages that can be copied. We are unable to copy entire published works, entire manuscript collections, restricted materials, or fragile/sensitive materials.

Fee Schedule for Paper Copies (limit 50 copies)

Reproduction type

Fee

Paper copies (black & white) from printed books, articles, and manuscripts, per page:

$0.50

Paper copies from microfilm, per page:

$2.00

Copies of oversize items are dependent on cost of outside copy services. Please consult Archives staff for more information.

Variable


Fee Schedule for Digital Reproductions

Reproduction type

Fee

Scanned documents (up to ledger size) delivered as a PDF (JPEG or TIFF available upon request), per page:

$2:00

Scan from microfilm, per page:

$2.00

Scans of oversize items are dependent on cost of outside copy services. Please consult Archives staff for more information.

Variable

Requesting Copies of Photographs and Images

To request photographs or images, please fill out the online Photograph and Image Reproduction Form. Alternatively, download and submit the form as a fillable PDF by clicking here. Many of the photographs and images held by the Stewart Bell Jr. Archives can be browsed through our PastPerfect Photograph and Image Database. Archives staff will review each request and confirm cost. Work will not begin until payment is received. Please allow 4-6 weeks for delivery..

Fee Schedule for Reproductions of Photographs and Images

Reproduction type

Fee

Scanned image (300 dpi) delivered as a JPEG file, per image:

$5.00

Scanned image at higher resolution, enlarged, or otherwise enhanced and requiring rescan (contact Archives for assistance), per image:

$15.00

Color print on photographic paper, per 4” x 6” print:

$5.00 (plus $3.00 shipping & handling per order)

Color print on photographic paper, per 5" x 7" print:

$8.00 (plus $3.00 shipping & handling per order)

Color print on photographic paper, per 8" x 10" print:

$12.00 (plus $3.00 shipping & handling per order)

Permission to Publish

Researchers must secure written permission from the Chair of the Joint Archives Committee to publish, reprint, or reproduce material from the Stewart Bell Jr. Archives for use in publications, theses, dissertations, websites, blogs, social media, school papers, presentations, exhibits and displays, film, decoration in public spaces, and other uses.  There is currently no charge for permission to publish applications. To request permission to publish please use the PERMISSION TO PUBLISH FORM

Delivery of Materials

Delivery is included with all photograph and image orders except for color prints on photographic paper. These incur a $3.00 shipping and handling fee per order if not picked up from the Archives. Scans can be saved to a flash drive ($8.00 per flash drive) and mailed. Scanned images and documents may be delivered electronically. Please allow 4-6 weeks for delivery of materials.

Oversize Materials

Reproductions of oversize materials cannot be done in-house. Archives staff will work with researchers to identify an outside vendor who will undertake scanning.

Copyright and Use

The Copyright Law of the United States (Title 17 United States Code) governs the making of photocopies or other reproductions of copyrighted material.  Please note that copyright pertains to both published and unpublished materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction.  One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.”  If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. 

While the Stewart Bell Jr. Archives owns most of the materials in its collections, we do not always hold the copyright to these materials, except where it has been explicitly transferred to the Archives. The researcher is responsible for obtaining all required permissions from copyright holders, and other rights holders, before publishing, distributing, or in any other way using a protected item beyond that allowed by fair use. The Stewart Bell Jr. Archives will try to assist researchers with information about holders of copyright, but it cannot conduct copyright research. The researcher is also responsible for ensuring compliance with state laws concerning privacy and publicity rights.

Reproductions in any format may not be further reproduced, sold, shared, distributed, displayed, published, or given to another person, company, or institution for any purpose in excess of fair use, as defined by copyright law, without the express permission of the copyright holder. Reproductions obtained from the Stewart Bell Jr. Archives may not be deposited in another library, archives, or repository.

The Stewart Bell Jr. Archives reserves the right to refuse to accept a reproduction order if, in its judgment, fulfillment of the order would involve violation of the copyright law or based on the condition of the item or on issues regarding ownership or donor-instituted restrictions.