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Photograph & Image Reproduction Request Form

To request reproductions of images and photographs, please fill out this form, and review and agree to the terms and conditions. Archives staff will review each request and confirm cost before sending a payment request. Please allow 4-6 weeks for delivery.

Obtaining copies of photographs and images does not imply permission to make alterations to the reproductions, or the right to reproduce or publish them in any form. Written permission is required to publish, reprint, or reproduce photographs and images from the Stewart Bell Jr. Archives for use in publications, theses, dissertations, websites, blogs, social media, school papers, presentations, exhibits and displays, film, decoration in public spaces, and other uses.  Please fill out the Permission to Publish section of the form as required.

CONDITIONS OF USE: Reproduction and permission to publish requests are fulfilled to the extent allowed by the format and physical condition of the material, as well as any applicable restrictions, including copyright regulations in accordance with copyright law of the United States (Title 17, United States Code), privacy rights, donor-imposed regulations, or other constraints. The Archives reserves the right to refuse any reproduction or permission to publish request that conflicts with its Reproduction and Use Policy.

The Archives does not hold copyright to all of the materials in the collections. Further copyright clearance may be needed in order to use material in publications. Archives staff cannot undertake copyright research. The user assumes full responsibility for use of the material and agrees to hold harmless the Stewart Bell Jr. Archives against all claims, demands, costs, and expense incurred by copyright infringement or any other legal or regulatory cause of action arising from the use of the Archives materials.

Permission to use material is non-exclusive. The Archives reserves the right to reproduce the image and allow others to publish, broadcast or exhibit the image.

Permission to use material is non-transferable. Materials may not be copied, scanned, exhibited, resold, nor deposited in any other repository or used for any other purpose than that specified in this application without the written authorization from the Archives. 

Full credit is given to the Stewart Bell Jr. Archives as the source of this material. Credit line should read: Title/Description of Item, Collection Name, Collection Number, Stewart Bell Jr. Archives, Handley Regional Library, Winchester, Virginia.



Contact Information


Statement of Intended Use

Please list the photographs or images you are requesting below. For each item, list a description or title, the catalog number (e.g. 14 THL), the number of copies requested, and size (if a print).

Special Requests

Permission to Publish

Title of Publication (Exhibit, Website, Show, etc.)
Published/Produced By:
Anticipated Date of Publication/Display/Broadcast:
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