Photograph & Image Reproduction Request Form

To request reproductions of images and photographs, please fill out the form below, and review and agree to the conditions of use. Archives staff will review each request and confirm cost before sending a payment request. Please allow 2-4 weeks for delivery.

If you require Permission to Publish, please check the box at the end of the form and provide the required information about publication.

Fee Schedule for Reproductions of Photographs and Images

Reproduction type	Fee
Scanned image (300 dpi) delivered as a JPEG file, per image:	$5.00
Scanned image at higher resolution, enlarged, or otherwise enhanced and requiring rescan (contact Archives for assistance), per image:	$15.00
Print on photographic paper, per 4” x 6” print:	$5.00 (plus $5.00 shipping & handling per order)
Print on photographic paper, per 5" x 7" print:	$8.00 (plus $5.00 shipping & handling per order)
Print on photographic paper, per 8" x 10" print:	$12.00 (plus $5.00 shipping & handling per order)

COPYRIGHT AND CONDITIONS OF USE: The Copyright Law of the United States (Title 17 United States Code) governs the making of photocopies or other reproductions of copyrighted material. Please note that copyright pertains to both published and unpublished materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.

Reproductions in any format may not be further reproduced, sold, shared, distributed, displayed, published, or given to another person, company, or institution for any purpose in excess of fair use, as defined by copyright law, without the express permission of the copyright holder. Reproductions obtained from the Stewart Bell Jr. Archives may not be deposited in another library, archives, or repository.

The Stewart Bell Jr. Archives reserves the right to refuse to accept a reproduction order if, in its judgment, fulfillment of the order would involve violation of the copyright law or based on the condition of the item or on issues regarding ownership or donor-instituted restrictions.

I agree to the above terms and conditions.

Contact Information

First Name

Last Name

Address

City/Town

State/Province

ZIP/Postal Code

Country

Telephone Number

Statement of Intended Use

Please list the photographs or images you are requesting below. For each item, list a description or title, the catalog number (e.g. 14 THL), the number of copies requested, and size (if a print).

Item 1

Item 2

Item 3

Item 4

Item 5

Item 6

Item 7

Item 8

Item 9

Item 10

Special Requests

PERMISSION TO PUBLISH

Please read the following terms and conditions before filling out the permission to publish section of the form below.

Researchers must secure written permission from the Chair of the Joint Archives Committee to publish, reprint, or reproduce material from the Stewart Bell Jr. Archives for use in publications, theses, dissertations, websites, blogs, social media, school papers, presentations, exhibits and displays, film, decoration in public spaces, and other uses. There is no charge for permission to publish requests. In lieu of payment, the Stewart Bell Jr. Archives requests one complimentary copy of any written work using materials from its collections.

While the Stewart Bell Jr. Archives owns most of the materials in its collections, it does not always hold the copyright to these materials, except where it has been explicitly transferred to the Archives. The researcher is responsible for obtaining all required permissions from copyright holders, and other rights holders, before publishing, distributing, or in any other way using a protected item beyond that allowed by fair use. The Stewart Bell Jr. Archives will try to assist researchers with information about holders of copyright, but it cannot conduct copyright research. The researcher is also responsible for ensuring compliance with state laws concerning privacy and publicity rights.

Permission to use material in a publication is granted by the Stewart Bell Jr. Archives in accordance with copyright law of the United States (Title 17, United States Code). The Stewart Bell Jr. Archives reserves the right to refuse to accept a request to use material in publication if, in its judgment, fulfillment of the request would involve violation of copyright law, or donor agreements or licensing restrictions. The user assumes full responsibility for use of the material and agrees to hold harmless the Stewart Bell Jr. Archives against all claims, demands, costs, and expense incurred by copyright infringement or any other legal or regulatory cause of action arising from the use of Archives materials.

Requests to copy and publish materials from the Stewart Bell Jr. Archives, where the Archives is the clear copyright owner, constitute an agreement that permission is granted for one-time use only as specified, in writing, at the time of the request. The Stewart Bell Jr. Archives in no way waives its right to future use of any images or the right to grant others permission to use them. Permission to use material in print media or presentations is granted for one-time use only. Permission to use material in a film/documentary or television production is granted for all media, worldwide, for the life of the production.

Credit line: In general, citations should follow the following format: [Identification of item, date], [Collection name], Stewart Bell Jr. Archives, Handley Regional Library, Winchester, Va.

Please check if you require permission to publish and agree to the terms and conditions.

Title of Publication (Exhibit, Website, Show, etc.)

Published/Produced By:

Anticipated Date of Publication/Display/Broadcast:

CAPTCHA

This question is for testing whether or not you are a human visitor and to prevent automated spam submissions.

Closed on Friday, December 12

Sign Up Here!